Minutes of Stow Parish Council Meeting held on Monday 13 May 2019 at Stow Minster Church Vestry at 7.00 pm.
Present: Cllr Justham, Cllr Duncan, Cllr Hewitt, Cllr Martinson, Cllr Read, Cllr Taylor
In Attendance: Mrs L Gibbs Clerk to the Council
Public Question Time
There were no members of the public attending the meeting.
Clerk welcomed Cllr Read and Cllr Duncan to the Council and thanked Cllr Waudby and Cllr Vickers for their services to the Council.
32. Election of Chairman and signing of Declaration of Acceptance of Office
Cllr Hewitt and Cllr Martinson proposed Cllr Justham, seconded by Cllr Read, there were no other nominations and Cllr Justham accepted the post of Chairman and signed the declaration of acceptance of office form.
33. Election of Vice Chairman and signing of Declaration of Acceptance of Office
There were no nominations and Cllr Turner had agreed prior to the meeting that he would accept the post. Declaration of acceptance of office to be signed at the next meeting.
34. Apoligies for absence
Cllr Turner sent his apologies due to work commitments.
35. Declarations of interest in accordance with localisim Act 2011 and any dispensations that may arise
Cllr Taylor had a pecuniary interest in item 23 on the agenda planning application no 139314
36. Minutes of previous meeting of Monday 11 March 2019
It was proposed by Cllr Justham and seconded by Cllr Taylor to accept the minutes. It was Resolved to accept the minutes as a true copy of the meeting all in favour.
37. Matters arising from the minutes of the meeting Monday 11 March 2019
There were no matters arising
38. Correspondence received
Police report 1/4/2019 - 28/4/2019 9 thefts, 1 burglary, 1 criminal damage, 2 vehicle crime
Lincolnshire County Council Highways Dept have informed the Council regarding a footway and verge problem in the village that they are monitoring.
The ride to save lives are again riding through the village on Sunday 22 September and will send futher information
39. To agree final accounts for 2018/2019
The final accounts prepared by the Internal Auditor were proposed by Cllr Taylor and seconded by Cllr Hewitt it was Resolved all in favour to accept the accounts
40. To agree and sign the certificate of exemption
Proposed by Cllr Justham and seconded by Cllr Duncan and Resolved to accept the certificate
41. To accept and sign the Audit Annaul Governance Statement for 2018/2019
Proposed by Cllr Duncan and seconded by Cllr Read and Resolved
42. To accept and sign the Audit Accounting Statement for 2018/2019
Proposed by Cllr Martinson and seconded by CllrJustham and Resolved
43. Authorisation of payments and receipts made since 11 March 2019
Sheet A
| Supplier | Amount | VAT | Cheque | Date |
| L Gibbs Salary March | 93.97 | 17/3/2019 | ||
| HMRC | 21.80 | 17/03/2019 | ||
| Terry Taylor Bench and Playpark Checks | 104.38 | 17/03/2019 | ||
| West Lindsey Citizens Advice | 50.00 | 750 | 01/04/2019 | |
| Stow PCC | 150.00 | 01/04/2019 | ||
| LALC Subscription | 136.83 | 01/04/2019 | ||
| L Gibbs Salary April | 92.76 | 10/04/2019 | ||
| HMRC | 23.00 | 10/04/2019 | ||
| Viking (Paper for printer) | 16.89 | 3.38 | 30/04/2019 | |
| L Gibbs Salary May | 92.76 | 08/05/2019 | ||
| HMRC | 23.00 | 08/05/2019 |
Reeived:-
Precept £4700
Bank balance as of 13 May 2019 £9236.97 of which £495.00 remaining from the grant from Freewatt which is ring fenced for the new gate in the play park
Proposed by Cllr Taylor and seconded by Cllr Duncan to accept the accounts information as a true copy and Resolved all in favour
44. To agree release of grant to Sturton Parish Council for Neighbourhood Plan
The grant of £500 which was agreed on agenda item no 103/18 on the 19 November when agreeing the Council Budget for the year 2018/2019
Proposed by Cllr Justham and seconded by Cllr Martinson and Resolved
45. To agree release of grant to Sturton Youth Club
The grant of £200 which was agreed on agenda item no 103/18 on the 19 November when agreeing the Council Budget for the year 2018/2019
It was proposed by Cllr Duncan and seconded by Cllr Read and Resolved
46. To review the Councils Financial Regulations, Standing Orders, Code of Conduct, Risk Management Mission Statement and Asset Register
Cllr Read commented that he had some reservations with the Code of Conduct and was aked by Cllr Justham to write an addition for the Council to review at the next meeting.
It was proposed by CllrJustham and seconded by Cllr Read and Resolved
47. To appoint an Internal Auditor for the year 2018/2019
Mrs Elizabeth Harrison has kindly agreed to carry out this service to the Council for another year and the Council thanked her for her hard work.
It was proposed by Cllr Justham and seconded by Cllr Martinson and Resolved
48. To accept the Councils Insurance for the year 2018/2019
It was proposed by Cllr Martinson and seconded by Cllr Taylor to accept the three year long term agreement from Came and Company for £287.71 and Resolved
49. To renew ICO Data Protection fee for 2018/2019
It was proposed by Cllr Justham and seconded by Cllr Duncan to renew the ICO protection fee and Resolved
50. To discuss Cemetery and Play Park Maintenance programme
Cllr Justham gave a report on the play park and cemetery
The play equipment is reasonable and allows room for ball play
The grass cutting and strimming in both areas is ongoing project with a new contractor
There was concern about the weeds coming through the matting. Clerk to investigare what other councils do with the problem
New gate for play park is being made and should be in situ within a few weeks.
51. Update on Acis visit
The representatie from Acis came out and met with the Clerk and Cllr Justham
There are various areas that she is trying to clear up and is looking to try and create more parking spaces
Yellow paint will be painted on the steps in the ally way to help in the dark
Overhanging and overgrown hedges will be requested to be cut
Saxilby Fire station will be asked to look at the parking problem for emergency vehicles.
52. Update on hedge at 2a Church Lane
Clerk to request a further highways visit and enforcement office vist to re address the situation with the hedge and also the position of the crossing.
53. Update on Neighbourhood Plan
Cllr Read explained the proess and that there had been a good response to the questionaire for a small village. Two walkabouts are taking place in May.
The school and youth club are also doing a consulation and all resutls are on the NP website
54. Planning
138097 Applicatin for approval of reserved matters for the erection of 2 dwellings land adj 25b Church Road Stow Appeal Granted
139314 Application for outline planning to erect up to 4 no dwellings with access to be condsidered and not reserved for subsequent applications land south of Ingham Road Stow
Meeting ended at 9.30 next meeting Monday 15 July 2019 7pm
Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the meeting.