Minutes of Stow Parish Council Meeting Monday 12 July 2021 7pm held in Stow Minster Chancel
Present: Cllr Duncan, Cllr Justham, Cllr Martinson, Cllr Turner, Cllr Read, Cllr Taylor,
Cllr Hewitt
In attendance: Mrs L Gibbs Clerk
Cllr Tracey Coulson, West Lindsey District Council
PCSO Glenn Patchett from Saxilby and PC Lauren Mounde from Gainsborough
Public Question Time
Cllr Coulson attended the meeting and gave an update on what she had been doing over the past few months. As well as attending Parish Council meetings she has been working with residents who have contacted her. She sits on various committees at West Lindsey.
The Climate Change Strategy and Action Plan was approved at West Lindsey Full Council.
The consultation for the Central Lincolnshire Local Plan Review is underway and out for 8-week consultation.
150. Apologies for Absence
There were no apologies of absence
151. Declarations of interest in accordance with the Localism Act 2011 and any dispensations
that may arise
There were no declarations of interest on the items on the agenda.
152. Minutes of previous meeting of Tuesday 4 May 2021
It was proposed by Cllr Read and seconded by Cllr Martinson to accept the minutes of Parish Council Meeting as a true copy of the meeting, subject to an amendment to Item 135 which should read: St Marys Crescent not Close and 132 should read Vice Chairman and not Chair. It was Resolved All in favour
153. Matters arising from Minutes of Tuesday 4 May 2021
There were no other matters arising.
154. To agree Accounts from last meeting
5 May – 12 July 2021
| Supplier | Amount | VAT | Cheque | Date |
| L Gibbs Salary | 142.08 | 06/05/21 | ||
| HMRC | 4.80 | 06/05/21 | ||
| David Justham for Land Registry costs | 14.36 | 20/05/21 | ||
| Came & Co Insurance | 389.31 | 13/05/21 | ||
| Max Bi Grass Cutting | 280.00 | 56.00 | 13/05/21 | |
| L Gibbs for ICO Payment | 40.00 | 13/05/21 | ||
| Henson Franklin Design of Village Signs | 300.00 | 60.00 | 13/05/21 | |
| L Gibbs Salary | 142.08 | 07/06/21 | ||
| HMRC | 4.80 | 07/06/21 | ||
| David Justham for Voucher for Liz Harrison Internal Auditor | 25.00 | 25/06/21 | ||
| L Gibbs Salary | 142.08 | 30/06/21 | ||
| HMRC | 4.80 | 30/06/21 |
In addition to the above the following payment was also made: -
Max Bi Grass Cutting 270.00 54.00 14/06/21
Receipts Stow Recreation Fund grant for Henson Franklin Design £360.00
Nicholas Whitworth grave reservation £50.00
Bank Balance as of 12 July 2021 £22,818.86 of which £500 is ring fenced for the play park.
It was requested that the items ordered and monies ring-fenced should be shown.
£10,500 is ring fenced for the new play equipment.
The accounts were accepted and proposed by Cllr Taylor and seconded by Cllr Justham. It was Resolved all in favour to accept the accounts.
155. To agree Report for Community Infrastructure Levy for submission to West Lindsey.
The Council agreed for the Clerk to submit the report to West Lindsey.
It was proposed by Cllr Turner and seconded by Cllr Read and Resolved
156. To receive report from David Justham on the registering of Parish Land and to agree the way forward.
The Council thanked David for all his research and hard work and agreed to ask David to formally apply for registration at the land registry. It was proposed by Cllr Taylor and seconded by Cllr Read and Resolved.
157. To discuss and agree the Council’s comments on the Draft Central Lincolnshire Local Plan.
The plan is out for consultation and the Councillors were asked to look at the plan online and send any comments to Cllr Duncan or the Clerk, copying all in, so that they can be sent as a Council. Cllr Duncan will check if a paper copy is being made available for viewing by those not on the internet.
158. To discuss the options for new bins for the village as suggested at the Annual Parish Meeting.
There is a charge for West Lindsey to supply new bins and the Council were unsure of the requirement for new bins so this item was deferred until a later date.
159. To discuss mapping of the village footpaths.
The Council discussed this and agreed that a mapping of the footpaths was not necessary in the village, but agreed that an article in the next edition of the Bugle should remind residents that properties that border the footpaths have a legal responsibility to make sure that their hedge/trees do not hang over or block the footpaths.
160. Update on meetings with Highways and Acis.
Cllr Read has had a meeting with the Highways Officer and Acis regarding the problems in the village and the time taken to resolve these issues.
One area of the village has various problems. A meeting will be called with residents so that these problems can be discussed to find a way forward.
Some of the works have now been completed and dates advised for further works including moving of the crossing which is in a dangerous position scheduled for first week of August.
School Lane and Church Road have been marked out for filling of the potholes.
The verge at St Marys Crescent has been repaired
161. Update on Sturton and Stow Neighbourhood Plan
Cllr Duncan informed the Council that there has been a delay in getting the amendments of the draft plan back from the Consultants for submission to West Lindsey. This will hopefully be resolved shortly.
162. Update on Cemetery
The hedges and grass have been cut and look neat and tidy.
The hedge in the spare part of the Cemetery has not been cut, the contractor is to be asked to include this in the tender for next year.
The Council thanks the volunteers who have been working on tidying up graves and also painting of the gates.
Councillors will rod the drains at the cemetery gate when the area has dried up.
163. To discuss and agree the way forward to address issues in the playpark including the flooding problem in winter and the pile of wood and brash.
Cllr Duncan thanked the Councillors for attending a meeting at the playpark.
It was agreed at the meeting to retain the trees unfenced, but to remove some of the branches and brash from the pile and place them in the dip where the pond floods in the winter to build up the area and to move some of the excess soil from the cemetery and place it in the over the brash. The aim is to resolve the problem of the flooding and avoid the need for temporary fencing. Cllr Martinson volunteered to do the work. He will also contact the family who are removing the old piece of equipment and ask them to do so.
There is unfortunately a delay in the new equipment being delivered. The playpark will be closed while the old climbing unit is taken away, while the dip is being infilled and when the new equipment in being installed.
Clerk to get an alternative quotation for the playpark annual check.
164. Update on the next issue of Stow Bugle
The Summer issue has been sent out and the next issue will be in the August before the next meeting.
Any items to be forwarded to Cllr Duncan asap.
165. To discuss refurbishment of village wooden benches.
The two benches on South Drive/Ingham Road and Normanby Road/Ingham Road are in need of refurbishment. Council agreed for the Clerk to get a quotation for this work. It was Resolved.
166. To discuss the proposed Heritage Assets Framework
This work for the village has been carried out in the Neighbourhood Plan and Council agreed to submit this in agreement with Sturton Parish Council when requested to do so.
167.Update on Planning Applications
140802 Church End Farm 3a Church Road Stow Granted
140803 Church End Farm 3a Church Road Stow Granted
143141 Change of use High Field Farm
143133 Planning application for change of use of land to residential and erection of a garage in connection with prior approval 142482 granted 30 May 2021.
In addition to the above: -
143127 Application for the installation of a ground mounted Solar PV system.
Cllr Martinson declared a non-pecuniary interest in this application.
168. Meeting ended 8.37 Next Meeting Monday 6 September 2021
Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.